Included in the venue hire:

Use of the venue and the facilities for the entire day.
Chapel: Seating for 250 people register table with two formal chairs table and chairs for your musicians Red carpet. 2 Candelabra with white candles.
Cocktail Area: 2 Tables for the platters 3 Tables for the cocktails
Foyer and Buffet Area
Reception Hall: Table for DJ with table cloth and chair 10 seater round tables. Table for gifts. Standard crockery, cutlery and glassware, which includes a juice-, wine-, and champagne glass. A basic white/black table cloth for each table.
The full preparation and setup of the venue according to your guest list and floor plan.
Male and female Restroom facilities; Standard hand towels and liquid soap included.
Use of the facilities for photos.
Staff preparing the function and cleaning up afterwards.
Safe and secure parking for your guests.
3 Appointments for the co-ordination of the function.

Additional costs: The following is not included:

A fee of R250 is payable per waiter till 24h00. (we recommend 1 waiter per 2 tables)
Menu of your choice
Music and entertainment
Bar account and bar attendants
Wine and beverages on the tables
Welcome drinks
Fireplaces @ R500 each
Honeymoon suite

Catering:

Only our own caterer, Abri Coetzee. (Cell: 072 804 9841) may be used. Copies of the menus are available on request.

Flowers and Decoration:

Only decorator allowed is Abri Coetzee. (Cell: 072 804 9841)Abri has a large variety of decor items.

Bar:

The bar is handled by Le Souvenir.
No beverages (wine, spirits, beers or soft drinks, still water) may be brought onto the premises.
Clients are welcome to set a limit on the total bar expenditure for their account.
Wine orders for the tables need to be placed in writing one week prior to the function.
Our wine list is available on request.
A fee of R350 is payable per barman (min of 2) for the duration of the function until 24h00.
Service charges are subject to change without prior notice.
Special requests for WINE might be considered, but a corkage fee will be charged per bottle.

Music:

Le Souvenir does not supply any music equipment.
Only DJ - Music and Lyrics 083 443 5804
No dancing on tables and furniture is allowed.

Payment requirements

A deposit of R7500 is required to secure your booking. The proof of payment and annexure A and B should be faxed to 018 468 6004.
The venue price is available on request and includes 200 guests. An additional R100 p/p is charged for more than 200 guests.
A booking will only be confirmed when proof of payment is received.
By paying the deposit, you automatically indicate your acceptance of Le Souvenir's policies regarding payments and cancellations. (see annexure A and B
The final invoice is payable 7 days prior to the function. (This may only be done so with cash or electronic transfers... we do not accept cheques)
The full amount for the decorations, flowers and food must be paid into Abri's account, 7 days prior to the function.

Cancellation policy:

If full payment is not made 7 working days prior to the function, Le Souvenir reserves the full right to cancel the function.
Should the function be cancelled at any stage of the planning, a refund will only be made in the event of Le Souvenir's ability to re-rent the venue for a similar function on the date for which the function was booked. (10% handling cost will be deducted)
Le Souvenir reserves the right to cancel any booking forthwith and without liability on it's part in the event of any damage to, or destruction of the venue by fire, water, hail, shortage of labour, industrial, unrest, strikes, or any other cause beyond the control of Le Souvenir, which will prevent Le Souvenir from performing its obligations. In these circumstances every effort will be made to find an alternative venue.
The client must confirm all changes and cancellations in writing.

Risks/Loss /Damages:

After 24h00 an additional cost of R1000/hour or part of the hour.
Le Souvenir does not take any responsibility for any of the client's belongings or outsourced rentals delivered. We recommend that all personal and valuable belongings be removed directly after the wedding.
Le Souvenir reserves the right of admission.
Le Souvenir, it's employees or any other person employed during any wedding or function, will not be held liable for any loss or injury to persons, due to negligence or any other cause whatsoever.
Strictly no paper confetti, streamers, ribbons, feathers or rice will be allowed. We recommend rose petals, potpourri, bubbles.
The fauna and flora must be left unharmed.
No life animals will be allowed on the Le Souvenir property, unless prior arranged with management in writing.
No fireworks will be allowed on the Le Souvenir property.
No permanent alterations are allowed, to include nails or hooks in the walls, roof or frames.
The client must confirm all changes and cancellations in writing.
 

Wedding Application 2013 - click here to download

 
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